Park Management, Inc.
d/b/a Woodland Park HOA
Board Meeting
May 9, 2017 - 6:00 p.m.
Location: 4326 Brackenwood Court
Agenda
I.
Call
to order Barbara
Brannen, President
II.
Roll
call Barbara
Brannen, President
III.
Proof
of notice or waiver of notice Vic
Rohe, Vice President
IV.
Review
and Approval of Minutes of
April Board Meeting Barbara
Brannen, President
V.
Member
Comments
VI.
Treasurer’s
Report Heather
Zangara
a. Financial Reports
b. Financial Review Status
VII.
Old
business
a. Fidelity Bond Update Barbara Brannen
b. Mowing Contract Expansion and Proposed
Juan De la Sierra
Movement of Funds from Preserve Maintenance Budget Line Item
to Mowing Budget Line Item
c. Faulkwood/Hammockwood Dangerous Tree Juan
De la Sierra
Removal and Common Area Clearing Update
(Stump Grinding, Palm Tree Removal from Common Area and
Replacement Issues, Mulch Material in Common Area, Mowing of Cleared Area, Fence
Repair)
VIII.
Member
Comment (only if unannounced topics are discussed)
IX.
Adjournment
Board Meeting Protocol
The purpose
of Board meetings is to conduct the business of the Board of Directors of
Woodland Park HOA. In order to complete
our agenda and address all issues before the Board in a timely way, we will
adhere to Robert’s Rules of Order, and to the provisions for member
participation provided by our Amended and Restated Bylaws 2013 (IV. Board of
Directors item 14). These are the same
rules as are followed by most local government organizations, and will be
familiar to most of you:
·
All
Board meetings are open to all HOA members.
·
A
member has a right to speak regarding any item included on the agenda or
discussed during the meeting.
·
A
member’s right to speak shall not exceed three minutes on each topic unless
extended by the presiding officer.
·
A
member’s right to speak is limited to those items upon which the member has
submitted a written request to speak prior to the meeting.
Specific
time is set aside on the agenda for member comment. Forms requesting the right to speak are
distributed to all member guests at the beginning of the meeting. If you wish to speak on any item listed on
the agenda, please complete a form and submit it to the chairperson prior to
the start of the meeting. We suggest
that you arrive at the meeting 10 minutes early to complete the speaker’s
request form.
In some
cases, agenda items may be too narrowly or too broadly stated, and you may not
realize from reading the agenda that a particular issue will be discussed. For those instances where topics are
discussed that were not clearly on the agenda, a second session of member
comment will be provided. If a topic was not on the agenda but was discussed
during the meeting, member guests are permitted to speak to those issues for
three minutes during the second session of member comment without having
submitted a request to speak prior to the meeting. The necessity for a second
session of member comments will be determined by the presiding officer based on
whether topics were discussed that were not on the agenda.
Time set
aside for member comment is intended to give member guests the opportunity to
express their concerns to the Board. The
Board will not engage in discussion during that time.
It may be
that after hearing Board discussion during the meeting, you have additional questions,
or you wish to have a discussion with Board members about a topic on which you
have spoken. If you need more
information or wish to speak further, you are welcome to stay after the
meeting. We will endeavor to have Board
members listen to your comments or answer your questions at that time.
The best way
to provide input to the Board on issues of concern to you is to contact Board
members via email any time during the month.
You may contact one or several members as you choose. Our email contact information is on the
website. By contacting us during the
month, you will have the opportunity to fully address your issue, and we will
have time to consider and research ways in which we may be able to address your
needs. In most cases, member concerns
can be addressed outside Board meetings.
In some cases, they may become topics on a future Board agenda.
Thank you
for your cooperation.
