Park Management Inc. d/b/a Woodland Park HOA
Board Meeting May 8, 2018 6 pm
834 Harrowood Court
I. Call to Order Schoen Bishop, VP
II. Roll Call Schoen Bishop, VP
III. Proof of notice or waiver of notice Lee Sido
IV. Review and Approval of Minutes of
April Board Meeting Troy Scott, Secretary
V. Treasurer’s Report Schoen Bishop, VP
VI. Unfinished Business
a. Board Member Certification
Deadline Schoen Bishop, VP
b. Road Repair and Replacement Schoen Bishop, VP
c. Committee Reports Schoen Bishop, VP
i. Landscape Committee Nancy Jessen
ii. Newsletter Committee Troy Scott
iii. Road Safety Committee Mary Klindt
iv. ARC Guidelines Committee Marianne Karas
VII. Member Comment
Board Meeting Protocol
The purpose of Board meetings is to conduct the business of the Board of Directors of Woodland Park HOA. In order to complete our agenda and address all issues before the Board in a timely way, we will adhere to Robert’s Rules of Order, and to the provisions for member participation provided by our Amended and Restated Bylaws 2013 (IV. Board of Directors item 14). These are the same rules as are followed by most local government organizations, and will be familiar to most of you:
· All Board meetings are open to all HOA members.
· A member has a right to speak regarding any item included on the agenda or discussed during the meeting.
· A member’s right to speak shall not exceed three minutes on each topic unless extended by the presiding officer.
· A member’s right to speak is limited to those items upon which the member has submitted a written request to speak prior to the meeting.
Specific time is set aside on the agenda for member comment. Forms requesting the right to speak are distributed to all member guests at the beginning of the meeting. If you wish to speak on any item listed on the agenda, please complete a form and submit it to the chairperson prior to the start of the meeting. We suggest that you arrive at the meeting 10 minutes early to complete the speaker’s request form.
Members will be given an opportunity to speak prior to the Board vote on any unfinished business or new business item. For other agenda items and agenda items that do not involve a vote, time will be set aside for member comment just prior to adjournment. If a topic was not on the agenda but was discussed during the meeting, member guests are permitted to speak to those issues for three minutes during the final session of member comment without having submitted a request to speak prior to the meeting.
Time set aside for member comment is intended to give member guests the opportunity to express their concerns to the Board. The Board will not engage in discussion during that time.
It may be that after hearing Board discussion during the meeting, you have additional questions, or you wish to have a discussion with Board members about a topic on which you have spoken. If you need more information or wish to speak further, you are welcome to stay after the meeting. We will endeavor to have Board members listen to your comments or answer your questions at that time.
The best way to provide input to the Board on issues of concern to you is to contact Board members via email any time during the month. You may contact one or several members as you choose. Our email contact information is on the web site. By contacting us during the month, you will have the opportunity to fully address your issue, and we will have time to consider and research ways in which we may be able to address your needs. In most cases, member concerns can be addressed outside Board meetings. In some cases, they may become topics on a future Board agenda.
Thank you for your cooperation.